Melanoma UK - Fundraising rules

Terms and Conditions

Many thanks for your interest in becoming a fund raiser for Melanoma UK.  Melanoma UK is a registered charity (Melanoma UK incorporating Factor 50, which is registered in England & Wales : number 1157635)  Referred to in these terms as  “MEL UK”)    These rules shall apply to all voluntary fundraising activities and by signing up to fundraise for MELUK  you agree compliance with them..  We have tried not to make this overcomplicated: but we have to have it in place.  

Ready?  OK, here goes

Fundraising agreement

To arrange fundraising activities as an independent supporter of MELUK. It will be recognised that you will be raising funds in aid of MEL UK and not working on our behalf.  .

To adhere to guidance and/or instructions provided by MELUK which relates to your fundraising.

Responsibility for any costs or taxes incurred as a result of your planned activities.

  1. If MELUK has provided you with branded material or literature you may use this within the arranged activity and in accordance with MELUK brand guidelines (Brand guidelines will be issued to you upon acceptance of your event)  We will give written permission for use, providing you send us details of the proposals of use.  To obtain this permission, please email us at [email protected]  We may need to see any materials you are proposing to use.  We will always do our best to respond within 24 hours.

Happy so far?   OK – next bit. 

  1. Money and Donations  
  2. As a fundraiser, you will agree to pay the proceeds raised by your event to MELUK as soon as possible after the event.  This is usually within 48-72 hours after the event but agreed timescales can be discussed if this is not always possible.  No costs are to be deducted without first discussing this with MELUK and reaching agreement.  Bank details for transfers will be provided. 
  3. We encourage all our fundraisers to utilise our website and build your own donation pages. This helps if you wish to share the links via email and social media.  It also ensures you are not holding large sums of cash unnecessarily. 
  4. If you are handling any cash donations there are just a few small things we need you to be aware of: 
    1. If you are collecting in any of MELUK's official pots/buckets, they must be labelled appropriately and have the lids securely fastened.  
    2. The collection pots must be opened by two people (not related), the cash counted, verified and signed by both people.
    3. You shall encourage donors and/or sponsors to make gift aid declarations where appropriate. This will enable MELUK to recover basic rate tax on eligible    We have Gift Aid envelopes for your use. 

Still happy?   So, some important stuff around data and consent

 Your  Personal Data and Consent  

  1. Agreement that MELUK can use the details that you have provided us with to discuss your fundraising activity and follow up on your progress. This also enables us to make sure we can give you all the support via our campaigns in social media and online. 
  2. Personal information may also be used for the purposes of sending communications to you where you have confirmed that you would like to receive further information about the charity’s work when signing up to fundraise for MELUK.
  3. All data held by MELUK will be handled in accordance with the terms of the Data Protection Act 1998 and in accordance with our privacy statement which can be found on our website. .
  4. If you are under 18, you must confirm that you have shown these terms and conditions to your parent/guardian, and that they have agreed to accept responsibility for complying with these terms and conditions.

Still with us?  Good, nearly done..


  1. If you send us photographs or videos from your events, or your activities, we would love to be able to use them again If you don’t want us to feature you, or use your photographs or coverage, please do let us know.   

The last little bit, then we are good to go!


  1. As a fundraiser for MELUK, you accept that any risks arising out of your fundraising activity they are your own responsibility. This will include liability for any injury or loss which may occur to you, your helpers or guests.  You must take all reasonable safeguards to protect the health and safety of everyone involved in or spectating at your event. 
  2. You will comply with any applicable laws and regulations relating to your fundraising activity, including obtaining any necessary licenses, consents or permissions e.g. if you are holding a raffle or lottery, or are proposing to sell alcohol.
  3. You acknowledge and accept that unless approved by MELUK prior to your event, MELUK's insurance policy does not cover you.
  4. You will not do anything that has the potential to jeopardise MELULK’s reputation or name. If you do, MELUK has the right to ask you to stop your fundraising activity immediately.
  5. If you are approaching other businesses for gifts/support, we will provide you with a letter to enable you to do this. You will not be permitted to seek support from the tobacco industry. 


We hope the above is all good with you.  Please print and sign this document as your agreement and return a copy to us.






Addendum 2021

If you are arranging an event with large numbers, please ensure that you have taken all reasonable steps to protect participants/guests in relation to Covid 19.   Further guidance